ISS 2019 Accessibility FAQ

ISS 2019 is committed to providing an inclusive environment and we will do our best to accommodate requests for special assistance. This page describes the accessibility features of ISS 2019, to help you make an informed decision about whether the conference will be accessible to you. Please contact Accessibility Chair if your question is not answered here, or if the conference arrangements as described are not enough to allow you to attend. We will work with you to the best of our ability, to make the conference accessible.

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How do I communicate accessibility needs to ISS 2019 organizers?

ISS values the diversity of our community, and aims to be an accessible and inclusive conference. Attendees are encouraged to mention any requests for accommodation upon registration for the conference. If you have any questions or concerns about accessibility, or any requests for accommodation, please contact the conference accessibility chairs at accessibility2019@iss.acm.org, and they will work with you to address your concerns. Note that some requests may require advance notice, so please submit accessibility requests as far in advance of the conference date as possible in order to give us adequate time to prepare.

Accessibility Chair, ISS 2019:
Jiwoo Hong, Korea Advanced Institute of Science and Technology (KAIST)
✉ accessibility2019@iss.acm.org

Who do I ask if my question is not answered here?

For more detailed information about accessibility at Academic Cultural Complex (the KAIST Library, the conference venue), please phone the venue information desk at +82)42-350-2221, or email the KAIST Library loan_main@kaist.ac.kr.

If there is a specific accessibility information you would like to see here, or if you wish to discuss any accessibility requirements, please contact our Accessibility Chairs by email: accessibility2019@iss.acm.org and we will respond to you shortly.

When is the deadline for accessibility requests?

If you need support, please inform us of your accessibility requirements/requests before or during the conference. You can contact the Accessibility Chair, Jiwoo, by email: accessibility2019@iss.acm.org

What are the options for getting to the conference venue?

ISS 2019 will be held at Academic Cultural Complex (the KAIST Library) in the KAIST main campus. The KAIST is located in Yuseong District (Yuseong-gu) in the west of Daejeon. The KAIST campus is accessible by numerous transport options. Please see this link (https://io.kaist.ac.kr/m/about/getting.do) for detailed “Directions to KAIST.”

If you enter through the KAIST main gate and go straight for about 400m, you can see a white building on your right, which is Academic Cultural Complex.

What is the conference space like?

For the overall layout of the venue, please refer to this page (https://library.kaist.ac.kr/libInfo/libUse/buildInfo/buildInfo5.do).

The main conference activities will take place in the Chung Kunmo Conference Hall and in the Sky Lounge, which are on the 5th floor of Academic Cultural Complex. Academic Cultural Complex has two elevators which are wide for wheelchair users.

Will the conference be accessible by wheelchair?

Yes, the conference venue will be accessible by wheelchair. Academic Cultural Complex entrances are wide for wheelchair users. So, if you have your own wheelchair and wish to bring it to an event, you are welcome to do so.

Academic Cultural Complex has automatic door at the main entrance. The 5th floor of Academic Cultural Complex, where the main conference activities will take place, has broad, flat, and accessible concourse, therefore, making every event easily accessible for wheelchair users. Also, there are separate restrooms for people with accessibility needs on the first floor of the building.

What are the arrangements for presenters with accessibility needs?

Presenters can make a presentation on their wheelchairs. The podium has an incline that can be accessible by a wheelchair and you can present under the podium if desired. If you would like a student volunteer to operate slides or guide you onto and off the stage, or have other accessibility requests please contact Accessibility Chair before or during the conference.

Will speakers and audience members asking questions be using a microphone?

Yes. Microphones will be provided for speakers and for asking questions. SVs will be present to take microphones to audience members with limited mobility who have questions.

Will there be an induction loop in the meeting rooms?

We are sorry, but the meeting rooms do not have induction loops.

Can student volunteers be available to assist me during the conference?

Student volunteers will be available to assist attendees with disabilities with navigation, meal service, or other accessibility needs. If you will need volunteer assistance at the conference, please indicate this on your conference registration form.
Attendees who require personal care assistance should bring their own assistant. No need to register.

Can I bring my guide dog?

Yes. Guide dogs and other service animals are welcome at ISS 2019. Please indicate on your registration form if you anticipate bringing a guide dog to the conference. Please be aware that we do not take responsibility for any assistance dogs and ask that the dog remains with or in sight of the owner.
Please note that dogs attending the event must be a registered guide dog so therefore appropriate ID must be shown on behalf of the dog.

Can I attend the conference by robot?

We are sorry, but ISS 2019 will not be able to accommodate remote attendance by robot.

How much walking or standing will be needed?

The conference will require minimal walking as all oral presentations are held in a single room, with poster and demo sessions held in a separate room on the same floor. Several lounge chairs are available in the foyer.
Please contact Accessibilty Chair as early as possible if you have further questions or special requests.

Can the conference accommodate special dietary needs?

If you indicate your special dietary needs on the registration form, we will consider it as much as possible when preparing a banquet or recitation food.

Will the conference be a smoke-free environment?

Smoking is prohibited in all areas of the venue, including the terrace. There is a smoking booth for smokers on the back of the first floor of the building.

What resources are available for self-care and mental health at ISS 2019?

Academic Cultural Complex has several secluded areas where people can withdraw if they want to. In some cases, we need to make a reservation for rooms and areas in advance. Please ask the Accessibility chair if you need to utilize these services.

What if I have a medical emergency or health problem during the conference?

In case of emergency call 119 for an ambulance. A number of medical facilities including hospitals are located in close vicinity of the venue. If you require non-urgent medical care, please contact Jiwoo Hong accessibility2019@iss.acm.org or ask any student volunteer. They will provide you with information about local doctors, KAIST pharmacy, and other specialists (e.g., wheelchair repair, veterinarians). For non-resident attendees, buying travel insurance that covers medical expenses is strongly recommended as fees for emergency treatment can be very high.

Attending